DocsCorp, a global leader in document integration technology and productivity software for enterprise content management systems, announced today that its contentCrawler framework now integrates with MS SharePoint to ensure that image-based documents within MS SharePoint libraries are 100% searchable.
Access to information in today’s business world is crucial. It must be available 24/7, accurate and immediate. Businesses have invested heavily in Document and Knowledge Management Systems as well as in search technology as part of their information governance strategy. Despite this investment, up to 20% of content in content repositories (such as MS SharePoint) may be non-searchable and therefore “invisible” to search technology.
"In terms of search, MS SharePoint has a couple of challenges: MS SharePoint does not require a lot of metadata to be associated with a document; MS SharePoint makes it very easy for users to create new sites for storing documents. If there is little or no metadata to search, or the exact location of the document is unknown, documents can go missing! Compounding the problem are image-based documents, which can be extremely difficult to locate under the best of conditions," says Dean Sappey, DocsCorp President.
Image-based files such as faxes, image PDFs and scanned documents often get profiled in the MS SharePoint through a variety of workflow loopholes; email attachments, legacy documents, mobile technology, documents ingested from acquisitions and imported litigation files. These image-based documents are “invisible” to MS SharePoint as there is no text to search.
contentCrawler can search an entire MS SharePoint library or a subset of documents based on specific queries. It works in the background to identify non-searchable content (image files, PDF files, and emails), converts it to a text-searchable PDF and saves it back into MS SharePoint as new versions or as replacement documents––ready to be found!
Sappey adds “if you don’t know the extent of the problem, or you are not sure if you have a problem, DocsCorp invites you to download its contentCrawler Audit tool, which will provide you with a snapshot of your MS SharePoint content.
contentCrawler integrationcontentCrawler also integrates with Autonomy iManage, OpenText eDOCS DM, OpenText Content Server, OpenText Livelink, ProLaw, Worldox as well as MS Windows file systems.