There’s an old saying that there’s a right tool for every job. This is especially true when it comes to document comparison--a “must have” technology for any law firm.
It is also true that MS Word has always had a comparison feature, however, MS Word 2007 and 2010 now boast improved capability. Law firms upgrading to MS Office 2010 will be looking to evaluate this new feature in the hope that it meets their comparison needs. However, questions will need to be asked. Is MS Word really the best tool for the job? Can it really meet the demanding requirements of legal comparison?
Top 5 reasons why MS Word struggles as a comparison tool
DocsCorp, a global leader in productivity software for law firms and developers of the compareDocs application, has published a new report entitled See the Difference: compareDocs v MS Word Compare
that looks at the results of both products under a number of typical comparison scenarios to assist law firms in their evaluation. In addition to showing the differences in results, the report comes with the Original and Modified documents for law firms to run the tests in their own environment.
The report concludes that MS Word will struggle to meet the demanding needs of law firms in 10 critical areas. Here are 5:
– MS Word does not always accurately reflect changes in Tables, Headers/Footers, Footnotes and Table of Contents
– with Microsoft recently closing down its specialist legal team much of its expertise to support and enhance this feature has been diluted
– MS Word has no ability to create, save and edit Rendering Sets for different presentation choices
– MS Word does not integrate with leading Document Management Systems to enhance efficiency and workflow
– MS Word creates redlines using "track changes", a type of metadata that contains a high level of risk if not managed properly. That is why most firms prefer a “formatted output” redline. The "formatted output" removes the risk of revealing metadata and ensures a consistent report for those who receive redlines. Also Moves are only visible in DOCX documents and only if the viewer has MS Word 2007/2010