cleanDocs Mobile removes metadata at sub-second speeds, reducing the complexity of metadata management

Published on March 19, 2015 by kerryc
Managing email in the modern age has become increasingly complex. The number of email exit points continues to expand -- desktop, laptop, smartphone, tablet and webmail. Businesses provide many of these devices, but many are also BYOD, adding to the complexity. The challenge for businesses is to manage all exit points on all devices in way that does not disrupt or delay the flow of email, nor does it put the business at risk.

Introducing cleanDocs Mobile

cleanDocs is a breakthrough technology for desktop and mobile users that delivers speed, flexibility and control to protect against accidental information and metadata leaks. It consists of two modules -- cleanDocs Desktop and cleanDocs Mobile. They can be deployed independently or together for a more comprehensive metadata management solution. cleanDocs Mobile removes more than 100 metadata types from documents at sub-second speeds, eliminating bottlenecks and delays. It achieves these blistering speeds thanks to a new technology pioneered by DocsCorp -- Binary-level processing. It also takes full advantage of multi-thread processing.
  • Binary-level processing: cleaning documents at the binary level means that the authoring application does not need to be opened to analyze and remove metadata.
  • Multi-thread processing: it is not uncommon to have 4, 8, 16 and 32 core machines in offices today. This allows up to 32 documents to be cleaned at the same time in under a second. There is no disruption to work, no delay in sending emails.

cleanDocs Mobile delivers more...

In addition to speed, cleanDocs Mobile provides users with a number of capabilities not available in other server-based metadata removal solutions: Contextual Cleaning -- With a server-side solution every document gets cleaned without exception. It doesn't accommodate business or end user requirements. For example, comments or track changes in the document get cleaned whether you want it or not. By contrast, cleanDocs Mobile allows users to interact with cleaning policies to make cleaning decisions based on the business context. Synchronization -- Emails sent from mobile devices and tablets, and cleaned by cleanDocs Mobile are synced with your Sent Items folder to give you immediate access to what was sent, providing proof of when it was sent. Exchange Integration -- cleanDocs Mobile integrates with your Exchange server rather than being routed through relay servers. This minimizes the risk of problematic emails bringing down the system. Instead, Exchange server resolves any issues by rerouting these emails using an alternative method for sending email. Better together -- cleanDocs Desktop and Mobile work together to ensure that emails are only cleaned once. For example, emails cleaned on the desktop are not cleaned again if forwarded from a mobile device. Instead, they are sent without delay. Platform support - cleanDocs Mobile supports iOS, Android, Blackberry and Windows Phone. [caption id="attachment_745" align="aligncenter" width="152"]cleanDocs Mobile for metadata cleaning You decide what metadata is removed from your documents.[/caption]

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I'd like to invite you to trial cleanDocs Mobile for yourself -- click here for a free trial.

Whitepaper: Metadata Management in 2015 Requires a Rethink

Metadata came to prominence in 1999 when journalists quickly discovered that Microsoft’s annual report was created on a Mac. The rise of mobile devices has resulted in another inflection point, which is discussed in the new whitepaper, Metadata Management in 2015 Requires a Rethink.  Download a copy of this complimentary whitepaper.