cleanDocs for metadata removal and cleaning

cleanDocs Mobile Gives Users Flexibility, Control and Speed, Cleaning Documents of Metadata in Less Than a Second

Published on March 7, 2016 by Kerry Carroll

Managing email has become increasingly complex and complicated. The number of email exit points continues to expand -- desktop, laptop, smartphone, tablet and webmail. Businesses provide many of these devices, but many are also BYOD, adding to the complexity. The challenge is to manage all exit points on all devices in way that does not disrupt or delay the flow of email.

Introducing cleanDocs Mobile

cleanDocs is a breakthrough technology for desktop and mobile users that delivers speed, flexibility and control to protect against accidental information and metadata leaks. It consists of two modules - cleanDocs Desktop and cleanDocs Mobile. They can be deployed independently or together for a more comprehensive metadata management solution.

cleanDocs Mobile removes more than 100 metadata types from documents at sub-second speeds, eliminating bottlenecks and delays. It achieves these blistering speeds thanks to a new technology pioneered by DocsCorp - Binary-level processing. It also takes full advantage of multi-thread processing.

  • Binary-level processing: cleaning documents at the binary level means that the authoring application does not need to be opened to analyze and remove metadata.
  • Multi-thread processing: it is not uncommon to have 4, 8, 16 and 32 core machines in offices today. This allows up to 32 documents to be cleaned at the same time in under a second. There is no disruption to work, no delay in sending emails.


cleanDocs Mobile delivers more

In addition to speed, cleanDocs Mobile provides users with a number of capabilities not available in other server-based metadata removal solutions:

Contextual cleaning – with a server-side solution every document gets cleaned without exception. It doesn't accommodate business or end user requirements. For example, comments or track changes in the document get cleaned whether you want it or not. By contrast, cleanDocs Mobile allows users to interact with cleaning policies to make cleaning decisions based on the business context.

Synchronization – emails sent from mobile devices and tablets, and cleaned by cleanDocs Mobile are synced with your Sent Items folder to give you immediate access to what was sent, providing proof of when it was sent.

Exchange integration – cleanDocs Mobile integrates with your Exchange server rather than being routed through relay servers. This minimizes the risk of problematic emails bringing down the system. Instead, Exchange server resolves any issues by rerouting these emails using an alternative method for sending email.

Better together – cleanDocs Desktop and Mobile work together to ensure that emails are only cleaned once. For example, emails cleaned on the desktop are not cleaned again if forwarded from a mobile device. Instead, they are sent without delay.

cleanDocs Mobile supports iOS, Android, Blackberry and Windows Phone.

Whitepaper: Metadata Management Requires a Rethink

The paper calls for a rethink on metadata cleaning if businesses are to protect themselves in what is a much more complex and complicated email world. Just consider the different email exit points that exist today (desktop, laptop, smartphone, tablet, web mail, and BYOD). A new approach needs to overcome existing technology constraints to deliver a faster, more flexible, user-friendly solution for both desktop and mobile users that does not disrupt or delay the flow of email.

Download whitepaper to discover future of metadata cleaning