Learn how to create, set up, and use Watch Folders
pdfDocs Watch Folders can be configured to receive files from your printer or scanner and automatically convert them to text-searchable PDFs. See how they can save IT administrators time, and enable staff to skip manual OCR processes.
Use pdfDocs to automate document scanning and OCR workflows
Staff will often make a digital copy of financial records or legal documents received via mail using the office scanner or multifunction device. These digital files are image-based, which means they don't have a text layer needed for searching on-page content. This is because not all document scanners have OCR processing built-in to create that text layer.
While staff can manually convert these scanned files to text-searchable PDFs, it's one more administrative step that takes the focus off value-add tasks. There's also the risk that staff will forget or not realize they need to manually OCR a file to find it later via search.
Watch Folders you configure with pdfDocs eliminate inefficiencies and human error because they automate document scanning and OCR workflows and image file conversion.
These watched folders automatically check if incoming documents are image-based, and convert them to PDF. pdfDocs can monitor folders in content repositories or local File Systems, and the PDFs it creates can be exported to a document management system, cloud site, or shared over email.