There's an old saying that there's a right tool for every job. This is especially true when it comes to document comparison. Microsoft Word has always had a comparison feature but Word 2007 and 2010 now boast improved capability. Law firms upgrading to Microsoft Office 2010 will be looking to evaluate this new feature in the hope that it meets their comparison needs. However, questions will need to be asked. Can it really meet the demanding requirements of legal comparison?
Top reasons why Microsoft Word isn't the best comparison tool
We recently published a new report that compares the results of Word and compareDocs under a number of typical scenarios to assist law firms in their evaluation. In addition to showing the differences in results, the report also comes with the original documents for users to run the tests within their own environment.
Word does not always accurately reflect changes in Tables, Headers/Footers, Footnotes and Table of Contents
With Microsoft recently closing down its specialist legal team, much of its expertise to support and enhance this feature has been diluted
Word has no ability to create, save and edit Rendering Sets for different presentation choices
Word does not integrate with leading document management systems (DMS) - workflows become less inefficient
Word creates Redlines using Track Changes, a type of metadata that contains a high level of risk if not managed properly. That is why most firms prefer a formatted output Redline. The formatted output removes the risk of revealing metadata and ensures a consistent report for those who receive redlines. Also, Moves are only visible in doc.x documents and only if the viewer has Microsoft Word 2007/2010
Download the full report to see the rest of the reasons why Microsoft Word can't meet some of the document comparison workflow needs of modern law firms.