Ben Mitchell explains how making one small change to the way you work can add efficiency every day.
Many users of document comparison software have been conditioned to use redline markups because they believe it to be more accurate than Track Changes. However, this isn't the case.
Redline is a static report showing the viewer what has changed between versions – but to apply those changes, you need to go back to the original document and apply them manually. This workflow is counterintuitive to the goal of document comparison software – which is working faster and with less error.
Independent testing shows that comparison reports output with Track Changes aren't any less accurate than their redline counterparts. In fact, users can work 25% faster if they switch to working from a Track Changes document instead of the traditional redline report.
Adding efficiency to document versioning can help busy professionals meet deadlines, collaborate faster, and make fewer errors. Here are three simple ways to improve critical collaborative workflows by using Track Changes:
1. Collaborate on and review documents 25% faster
Independent testing has shown users review changes in a Track Changes document 25% faster than with a traditional redline report. With constant pressure on businesses to prove and maintain ROI, a 25% productivity gain is hard to ignore.
Plus, marking up a comparison report with Track Changes is a better way to work with a document comparison solution. It means document comparison becomes about more than just reporting. Comparison reports marked up with Track Changes become the next working version of a document – users can accept or reject changes as they go.
2. Work the same as your clients
Some document comparison applications display their reports in a proprietary review application, so users need to export them before they can share them with anyone else. Using an application that produces a Word document straight away can make the review process 3-5 times faster.
Marking up with Track Changes also lets you work the same as your clients. Clients usually request amended documents be marked up with Track Changes since it is familiar. Provide a better and more collaborative experience by switching from redline to Track Changes and fit in with how your clients work.
3. Improve accuracy in document review
Most people became familiar with document comparison technology using Microsoft Word's feature. Even though the user experience was straightforward, it was notoriously inaccurate, and people lost faith in the technology. As a result, people started to switch to other products – many of which offered only redline outputs.
Thankfully, the technology has come a long way since then, and users can now enjoy the benefits of comparison technology that is both accurate and easy to use. Businesses should rely on their document comparison solution to find every change – in body text, tables, formatting or wherever else is important – and report back in an easy-to-understand, collaborative way. If time is wasted fixing broken formatting or doing a second check manually, then the ROI of the application is being negatively affected.
Outputting comparison reports with Track Changes takes the process beyond reporting and lets users work more efficiently. It minimizes the chance of error and helps give bill-by-the-hour businesses a competitive edge. What difference could it make to you?
Discover more about compareDocs as an alternative to your current document comparison solution and start working smarter.