Kerry Caroll explains why the old saying about having the right tool for the job nicely sums up the need for specialty document comparison software.
Document comparison is an absolute must-have technology for law firms in terms of accuracy and efficiency. Can you imagine comparing documents either side-by-side or on two monitors? Or, using Microsoft Word compare, which struggles to meet the demanding needs of law firms?
The technology to analyze, mark up and present changes between different versions of a document has changed significantly over the past few years. Read on to see how your document comparison software measures up against the market-leading tool.
How intuitive and easy-to-use is your document comparison tool?
The compareDocs interface is modern, simple and intuitive. Loading documents into the interface is made easy by multiple integration points. Add documents directly from Microsoft Office, Outlook, leading Document Management Systems and Windows file systems, or simply drag and drop into compareDocs and compare - it's that simple.
Does your document comparison tool compare documents natively?
compareDocs doesn't convert documents to a proprietary format before comparing. Instead, it compares documents at the binary or direct file level. This results in a faster comparison as it doesn't have to open the source document each time. Also, analyzing text at the binary reduces the risk of document corruption, while retaining document formatting and styles. No more wasted time reformatting documents.
Can you output the comparison report as a live Word document using your document comparison tool?
When comparing two Word documents, compareDocs can output the comparison report as a traditional redline or as a track changes document. This new "go forward" document allows you to accept/reject changes immediately, saving you time. Comparison reports can be output as Word or as PDF documents irrespective of the source documents.
Does your document comparison application compare apples to oranges?
With compareDocs, you can compare two Word documents or two PDF documents with drag-and-drop ease. Equally, you can compare Word to PDF, or any two text-based documents. compareDocs inbuilt OCR capability lets you also compare image-based documents, which can be output as redline or track changes documents in Word or PDF.
Does your document comparison application support complex workflows?
compareDocs provides single-click workflows to reduce complexity and inefficiencies in performing a particular task or process. compareDocs, for example, provides users with an email comparison report as Word or PDF with source documents attached workflow.
Or, say you need to compare two PDFs. What you don't know is that one of the PDFs is an image-based PDF. This will require the document to be OCR'ed before it can be compared. compareDocs automatically detects this and will OCR the PDF when you click Compare.
See the difference
But you know what - reading about document comparison software doesn't compare to actually seeing it. So, I'd like to invite you to download a trial version of compareDocs and see how it compares. (See our document comparison software cloud tool also).
This is a fully functional copy with 100% of the product feature set for you to test-drive; compare Word to Word, PDF to PDF, Word to PDF. compareDocs provides out-of-the-box integration with Microsoft Office, iManage, OpenText eDOCS, NetDocuments, ProLaw, Worldox, and Microsoft SharePoint.
About the author
Kerry leads a global team responsible for DocsCorp's corporate brand, communications, and marketing efforts worldwide. Kerry has a deep understanding of marketing backed by more than 25 years’ experience in various roles within Ireland, the UK, and the U.S. When he isn't working at the DocsCorp Sydney office, he's having a hit of tennis or spending time with his two daughters.