By Caitlin Burns, DocsCorp Content Manager.
In an office environment where there may be multiple printers and print drivers for all kinds of purposes, staff may not understand which one is right for them.
Modern printers can offer a dizzying array of functions that many people don’t know how to use. And they may not be across the most eco-friendly option for printing a particular document or email thread.
Print management software simplifies printing from Word and Outlook for businesses. printDocs makes it even more efficient by balancing enterprise-wide control with flexibility for staff.
Optimize Word and Outlook printing
Optimize your print management by simplifying overcomplicated printing options. printDocs users interact with a straightforward and intuitive interface, making it easy to print what they want, how they want.
Print options can be configured to specific document types, so users needn’t worry about paper trays, options, or complying with enterprise printing policies.
Innovative formatting tools encourage duplex printing and ensure high-quality printed results.
Printing from Outlook is also made simple. Choose to print all or selected messages in an email thread. Print selected attachments, calendars, contacts, and tasks using your choice of printer, color, and paper options.
printDocs works independently from your printers, drivers, print servers, and ‘follow me’ queues, enhancing any printer fleet.
With printDocs, administrators get a highly configurable solution that’s easy to manage. IT departments can take as much or as little control of print options as they need, giving them the flexibility to optimize their printing strategy.
Manage printing costs
Many businesses underestimate just how much printing waste is costing their business.
The actual cost of printing can be up to eight times more than paper costs, or up to 3% of your revenue. This means even small changes such as increasing the amount of double-sided printing can deliver savings.
Reducing the consumption of printing resources is also a fundamental way to reduce your carbon footprint.
Resource-saving policies can be managed centrally using printDocs. It gives IT departments the ability to restrict wasteful practices or nudge users towards eco-printing options.
Administrators can set up best-practice, eco-friendly Quick Print shortcuts for the most common print jobs.
The best way to save time, money and the environment is not to print at all. However, the truly paperless office is still some way off, and there are times when staff need to print.
So, if you need to print, printDocs makes it easy for you to do so in the most efficient way.