logo

Free Trial
  • About
    • About Us
    • Industry Guides
    • Watch Our Story
    • Customer Success Stories
    • Contact Us
  • Solutions
    • Redaction
    • Finding Documents
    • Recipient Checking
    • Manage Metadata
    • Document Comparison
    • Document Bundling
    • OCR for Dropbox
    • Legal Software
    • Accounting Software
    • Mimecast
  • Products
      • veroDocs
      • cleanDocs
      • cleanDocs Server
      • compareDocs
      • compareDocs Cloud
      • pdfDocs
      • pdfDocs Binder
      • contentCrawler
      • contentCrawler Cloud
  • Developers
    • compareDocs SDK
    • compareDocs Cloud API
  • Integrations
    • iManage
    • NetDocuments
    • OpenText
    • SharePoint
    • Worldox
    • Other Integrations
  • News
    • Press Releases
    • Events and Webinars
    • Our Blog
    • Infographics
    • Customer Success Stories
    • Industry Guides
    DocsCorp releases cleanDocs Enterprise with AI capability to prevent data breaches DocsCorp releases cleanDocs Enterprise with AI capability to prevent data breaches How veroDocs simplifies the creation of documents and document templates How veroDocs simplifies the creation of documents and document templates
  • Support
    • Customer Support
    • Client Portal
    • myDocsCorp
    • Credit Card Payments
    • eLearning
    • Training Partners
    • Quick Training Guides
    • Product FAQs
  • Partners
    • Become a Partner
    • Find a Partner
    • Training Partners
    • Partner Portal
  • Buy
    • cleanDocs
    • compareDocs
    • pdfDocs

Understanding the CCPA, California’s GDPR equivalent

14 Dec 2020

 

By Caitlin Burns, DocsCorp Content Manager. 

California is home to some of the world’s most prominent data collectors (Facebook, Google). But it has also been at the forefront of the data privacy movement in North America. The CCPA is the U.S’ first taste of stricter controls around collecting and using personal data. And it is set to cause a wave of changes to how companies do business.

What is the CCPA?

CCPA stands for the California Consumer Privacy Act. The CCPA is like the GDPR since it affords consumers greater rights over their data and personal information collected and used by businesses.

Who does the CCPA apply to?

Your business doesn’t have to be located or headquartered in California to be subject to the CCPA. The regulation will apply to any company that has consumers situated in California and meets one or more of the following:

  • Has gross annual revenues over US$25 million
  • Buys, receives, or sells the personal information of 50,000 or more consumers, households, or devices
  • Derives 50 percent or more of annual revenues from selling consumers’ personal information

What kinds of penalties can be issued for non-compliance?

Financial penalties can be issued. They will be determined the number of records affected.

A non-intentional violation can cost your business up to US$2,500 per record. This jumps to US$7,500 per record if the breach is ruled intentional. Consumers can also file private actions, which could substantially increase the cost of non-compliance.

 

Software to help you comply with the CCPA
 

Data loss prevention

The Attorney General’s Office can bring a lawsuit for a privacy breach if personal data is mishandled or penetrated while in your organization’s possession. Your teams must have the right protection against unintentional data breaches to always keep personal data secure.

Emailing the wrong person is an easy mistake to make a leading cause of data breaches worldwide. cleanDocs helps stop emails going to the wrong person, keeping sensitive information safe. It uses machine learning algorithms to develop a deep understanding of the user’s email patterns and behavior. It will only alert the user when it detects a possible breach, keeping interruptions to a minimum.

cleanDocs tightly integrates with email systems to clean documents of hidden information and potentially harmful metadata. It protects organizations from accidental information and metadata leaks by reminding users to remove it before files are sent or shared.

PDF redaction is the most surefire way to stop leaks of confidential and personal information. pdfDocs permanently removes the text from the document, so the redaction can’t be reversed or uncovered because it’s no longer in the file.

Use pattern search in pdfDocs to find phone numbers, credit card numbers, email addresses, Social Security Numbers, and more. Then, redact what you need to in an instant.

When you use cleanDocs, you are also protected against redaction errors. cleanDocs will alert you to improper redaction methods before your email is sent, so you have the chance to fix it before it causes a data leak. Once corrected, re-attach your document, remove any sensitive metadata that is present, and Send.

Data discovery

California residents have the right to access the personal data a business collects from them. Companies need to respond to requests around what data they have, where they collected it, how it is being used, and if it is sold to or shared with third parties.

Personal data is included in signed contracts, proofs of ID, scanned documents, and other image-based files that aren’t text searchable.

To respond to consumer requests to see, access, and delete personal information collected by your business, you need to be able to search 100% of the contents of saved files. Otherwise, you risk missing something, which could put you at risk of non-compliance.

contentCrawler finds the files that aren’t searchable, OCRs them, and re-saves them as text-searchable PDFs. It covers legacy documents as well as those newly added. Simply set and forget to experience better search.

DOWNLOAD THE PDF

Related

image

Guide

Get up to speed

What you need to know about the CCPA

image

Blog

See why

The costs of a data breach have increased dramatically

image

Blog

3 tools that can help

Send secure emails while working from home

  • Answers to common veroDocs questions | FAQs
  • 3 steps to making a Closing Book with pdfDocs binder
  • 3 tools to help you send secure emails while working from home
  • Weathering the Storm | DocsCorp CEO Dean Sappey Reflects on a Year Like No Other
  • Understanding the CCPA, California’s GDPR equivalent
  • The best way to combine PDF files into a Court Book
  • Automatically prevent data breaches when you use cleanDocs AI for email security
  • How veroDocs simplifies the creation of documents and document templates
  • Rethink What Document Templates Can Do for Your Law Firm
  • 3 ways you can write on a PDF and boost productivity
  • How to create a PDF binder with pdfDocs
  • Seven smart financial solutions in one software suite
  • What I learned from attending four virtual conferences in four months
  • Document productivity - driven from the Ribbon
  • Automatically reduce PDF file sizes within your document management system
  • What common document problems can template management software resolve?
  • Expand your text search capabilities with the new pattern and custom regex searches in pdfDocs
  • New page numbering options in pdfDocs make it easier to comply with Court requirements for PDF binders
  • How to use your PDF file editor to be more productive while working from home
  • compareDocs 3-Pane View report and the simple way it compares document versions and highlights the differences
  • Streamline electronic signatures with pdfDocs and DocuSign
  • 7 legal software solutions that improve productivity
  • Enterprise Software Selection Series: The final steps
  • New feature: Better management of unsupported documents in contentCrawler
  • Enterprise Software Selection Series: Should you include a software pilot program?
  • How to produce USPTO-ready PDF documents
  • How to use templates to create consistent looking PDF binders
  • cleanDocs and RMail integration explained
  • Enterprise Software Selection Series: Start your software evaluation process by knowing exactly what you want
  • How to prepare your data in Worldox for the CCPA
  • Top 10 reasons enterprises depend on pdfDocs for PDF editing and bundling
  • Enterprise Software Selection Series: Keep on track by working methodically
  • Digital workflows that help accountants go paperless
  • A report into enterprise software investment, amid the COVID-19 pandemic
  • Add an electronic signature to a PDF with pdfDocs
  • Enterprise Software Selection Series: Create a clear path to success.
  • Should your business choose pdfDocs or pdfDocs Binder to combine multiple PDFs?
  • Part 1: A straightforward approach to navigating the software selection maze
  • Top 10 reasons why businesses choose contentCrawler to find every document
  • How to add custom metadata to electronic binder projects with pdfDocs Binder
  • New, smarter PowerPoint comparison for compareDocs users
  • The new work habits our Marketing team want to take back to the office, post COVID-19
  • Stay productive and secure during the Covid-19 crisis
  • 10 reasons to choose compareDocs to see the difference
  • Answers to common cleanDocs Server questions | FAQs
  • How to output PDF binders with Bates Numbering as file names using pdfDocs Binder
  • Are Australian businesses better at preventing data breaches caused by human error?
  • What I've learned about myself working from home because of COVID-19
  • Feature Spotlight: Customizing a TOC in pdfDocs
  • Working from home: Finding the silver lining in my new normal
  • How to work with Auto Page Numbering in pdfDocs
  • How to compare selected text with compareDocs
  • 3 ways accounting software can make tax time less taxing
  • How to convert from PDF to Word in pdfDocs
  • How to compare Excel files with compareDocs
  • A Q&A with the DocsCorp Co-Founders on gender equality in the workplace
  • Meet the female lead software developer inspiring change
  • Answers to frequently asked pdfDocs questions
  • Meet the female Sales VP leading an all-female sales team
  • How to compare PDFs in compareDocs
  • A better stylus editing experience with the DocsCorp PDF file editor
  • Travers Smith and DocsCorp Industry Case Study | Briefing February 2020
  • How 76,000 missing files were recovered in SharePoint
  • Top 10 reasons why businesses trust cleanDocs for data protection
  • DocsCorp wants to improve how you write on a PDF with a stylus
  • How to compare two Word documents in compareDocs
  • Ask an expert: How to compress PDFs using automation
  • 3 benefits of combining cleanDocs Desktop and Server to protect your sensitive metadata
  • Answers to common contentCrawler questions
  • How to justify email recipient checking software for your business
  • Document comparison workflows made simple
  • How to remove metadata from PDFs using cleanDocs
  • What you need to know about file compression
  • Answers to common cleanDocs questions
  • How email recipient checking in cleanDocs protects you from emailing the wrong person
  • Answers to common compareDocs questions
  • 10 reasons why Microsoft Word doesn’t compare
Home
  • About DocsCorp
  • Disclaimer
  • Privacy Policy
  • GDPR Policy
  • Data Security
  • Accreditations
  • Service Level Agreement
  • Human Rights Policy
  • Anti-Slavery and Human Trafficking Policy
  • Anti-Bribery and Corruption Policy
  • COVID-19 Statement
Products
  • pdfDocs
  • pdfDocs Binder
  • compareDocs
  • compareDocs Cloud
  • compareDocs SDK
  • cleanDocs
  • cleanDocs Server
  • contentCrawler
  • contentCrawler Cloud
News
  • Press Releases
  • Events/Webinars
  • Industry Guides
  • Case Studies
  • Blog Posts
  • Infographics
  • Watch Our Story
myDocsCorp
  • Support login
  • Pay2Go
  • myDocsCorp
  • Training directory
  • Customer Support
  • Product FAQs
  • Find a partner
  • Contact us
  • blog
  • linkedin
  • twitter
  • facebook
logo

© Copyright DocsCorp 2021 - All rights reserved.