Many organizations still believe the biggest threat to data security comes from the outside, like hackers or cyber attacks. The biggest source of data breaches is, in fact, human error. Accidentally sending an email to the wrong person or attaching the wrong file is far more common than cybercrime. The graphic below illustrates how simple email security solutions can prevent human error.

How can I prevent human error?

Email recipient checking technology asks the user to confirm the addresses and attachments in an outgoing email are correct, so highly sensitive information doesn’t end up in the wrong hands. Metadata management minimizes the chance of accidental leaks by removing hidden metadata in attachments. Email attachments are cleaned of potentially sensitive information like author properties, hidden text, and embedded objects. Working together, its failsafe data protection that ensures you know what you’re sending and who you’re sending it to.

Add defense against data breaches to Outlook

Arm staff with the right tools and help to keep information safe. Choose a form of defense that has both email recipient checking and metadata management for a full-scale data protection strategy. A metadata cleaner like cleanDocs removes more than 100 different kinds of metadata potentially hidden within an Office file (Word, Excel, PowerPoint) or PDF.

Email recipient checking technology applies another layer of defense against human error since it asks users to confirm their actions are correct as soon as they click Send. On the same screen, cleanDocs users can perform several time-saving tasks like renaming attachments, adding a password, or converting them to PDF. A simple user interface helps to keep the focus on the work itself, so every email is business as usual.

cleanDocs is the smart way to manage metadata and stop email data breaches. Start to safeguard what you send today.