When it comes to business information, you don’t know what you can’t see. But you need every piece of the puzzle to make smart business decisions. That’s why it is crucial the contents of every document within your organization can be searched for and found.
Non-searchable content is a risk. It damages the confidence staff has in internal systems, wastes time spent trying to find documents and poses a major threat to compliance with regulations like the GDPR. The illustration below shows you how OCR software can help you see what you’re missing.
OCR software is the key to unlocking hidden content.
Why does OCR software mean better search and better business? Because OCR technology converts image-based files like TIFFs, PNGs, and image PDFs to documents that are 100% text searchable. A fully-searchable repository takes away the frustration of not finding a document first-time and restores confidence in internal systems. Making every document searchable is the first step to building a bank of searchable data for enterprise search technology.
Why should OCR software be automated?
OCR software that isn’t automated requires effort on the part of the user. Non-searchable documents must be manually identified and added to a location where the OCR engine can scan it and add a text layer. Automated OCR software that operates in the back-end of internal systems does this work for you. It automatically searches and assesses content and converts non-searchable files to text-searchable PDFs. This way, only those documents needing OCR are processed.
Automated OCR software operates silently behind the scenes so everyone can continue to work uninterrupted. Staff can add documents into a repository or network and not worry about OCR as a workflow. Administrators can feel confident that the set-and-forget solution will catch every file automatically.
Find every piece in your puzzle with automated OCR software.