Remove Metadata. Reduce Risk.
cleanDocs is a breakthrough technology that removes metadata from MS Office, PDF and ZIP files at sub-second speeds.
cleanDocs for Metadata Removal
cleanDocs is a breakthrough technology for desktop and mobile users that delivers on speed, flexibility, and control to protect your business from accidental information and metadata leaks.
cleanDocs removes more than 100 metadata types from Microsoft Word, Excel, PowerPoint, PDF and PDF/A documents at sub-second speed. cleanDocs is easy to deploy and configure. Its simple user interface keeps the users' focus on the task rather than the application.
cleanDocs is available as a desktop (Standard, Professional), server and cloud product.
- Cleans documents of 100 plus metadata types at blistering speeds
- Cleans Word, PDF and ZIP files
- Converts to PDF after cleaning for extra security
- Enable IT Administrators to set up enterprise, group or user cleaning policies
- Removes metadata at the binary level making it extremely stable
- Provides a unified approach to metadata cleaning - desktop and server
- Integrates with leading document management systems
- Integrates with Microsoft Windows for single-click cleaning workflows
- The user interface is clean and easy to use, no learn time necessary
- Easy to deploy and configure
cleanDocs desktop is a new metadata management solution for the desktop. It is built on new technologies that provide everyone with a richer user experience; for IT Administrators it is speed, flexibility and control; for the end user, it is an opportunity to interact with the cleaning process like never before.
cleanDocs Desktop is available in two versions: Standard and Professional.
cleanDocs Standard cleans documents of metadata to prevent unintended disclosure of confidential or private information.
cleanDocs Pro provides the same functionality as Standard. In addition it integrates with leading document management systems to streamline workflows for people who use these systems.
cleanDocs Server protects mobile users by automatically cleaning all documents based on preconfigured metadata management policies. Documents cleaned at sub-second speeds and tight integration with MS Exchange Server ensure the prompt delivery of emails with minimum risk of failure or shutdown of the email system.
cleanDocs for Exchange Server Online
Exchange is available as a standalone hosted service from Microsoft and many businesses are moving their mail service to the cloud to take advantages of IT cost savings. cleanDocs is the first and only solution that integrates metadata cleaning with Exchange Online for Office 365 users to ensure email security and data-leak prevention.
cleanDocs integrates out-of-the-box with Microsoft Office and a number of leading document management systems:
- Microsoft Office
- iManage Work
- OpenText eDOCS DM
- Microsoft® Windows Server 2016, 2012 R2, 2012 or 2008 R2
- Microsoft® Windows® 10, 8.1, 8 or 7 (32-bit or 64-bit)
- Microsoft® Outlook 2016 (32-bit) or 2013, 2010, 2007 (32-bit or 64-bit); and Office 365
- Microsoft®Office 2016 (32-bit) or 2013, 2010, 2007 (32-bit or 64-bit)
- DocsCorp products integrate successfully with Microsoft Office 365 when installed locally.
- .NET Framework 4.5 or newer
- Supports Citrix XenApp/XenDesktop/Terminal Services
- Multi-core CPU
- 2GB minimum RAM
- 2GB free disk space
See datasheets for more technical information.
cleanDocs is the fastest metadata cleaning tool on the market
Cleans a 100-page document in 0.49 seconds
32-core processing lets you clean 32 documents concurrently in under a second
Over 1,000 businesses in 32 countries rely on cleanDocs to prevent metadata leaks
Securely removes over 100 different types of metadata
Compatible with all mobile devices
cleanDocs works well with plug-ins
Ivo Nikolov, IT Director at Davies Ward Phillips & Vineberg, explains how his staff use cleanDocs at the firm. According to Ivo, cleanDocs works well with other applications and plug-ins and is the best metadata tool they have ever used.
Accounting documents and forms contain confidential and private information that must be secured when sent online or via email. cleanDocs automatically removes any comments, Track Changes, hidden information, or embedded objects such as an Excel spreadsheet to minimize information leakage.
Metadata in Financial Services documents can be both embarrassing and damaging when leaked.
cleanDocs ensures embedded objects, hidden cells or text, Track Changes, and other file properties and summary information is removed before the file is sent outside the firm. Metadata that acts as clues to a person’s identity should be kept secure. If it is leaked it becomes a compliance breach, whether it was intentional or not. When it comes to document metadata management, prevention is the best cure.
Governments around the world hold personal data on their citizens. More and more they need to reassure them that they can safeguard this data, particularly when it is distributed electronically. cleanDocs scrubs away metadata attached to a file before it is sent outside of a government organization, regardless of the type of device used. The rise of communications from mobile devices makes this more important than ever
Lawyers understand perhaps more than any other professionals the dangers of metadata leakage. Lawyers have a duty to protect client information so documents must be cleaned of metadata before they are distributed electronically. cleanDocs removes metadata attached to a file, including authors, Track Changes, and time spent working on it. It also removes embedded objects like spreadsheets, so users don’t send their full billing information out accidentally.
Consider also how comments and Track Changes inadvertently left in a document might prove embarrassing or damage your client’s case. cleanDocs prompts you to resolve them before sending.
Document metadata might be information you do not want made public. Certainly, Life Science companies would want to protect themselves from inadvertent leakages given the sensitive information that may be contained in clinical trial documentation.
cleanDocs ensures that documents submitted by Life Science companies do not contain hidden metadata, such as comments and Track Changes. cleanDocs gives them the control they need over their regulatory content.
Resources and Energy
Collaborating on documents can generate a lot of metadata – commonly comments and Track Changes. Emailing these documents with the metadata still in place could be embarrassing or potentially damaging to an engineering, gas, oil or utility company. It could be information it doesn’t want competitors or the general public to know.
"The cleanDocs price point and ability to deploy on a smaller scale meant I could afford the same level of technology as the big firms, and offer the same level of service. I could protect their data and meet industry standards."
John C Kang
Sole Shareholder, Kang P.C.
"In a fast-paced environment, we don’t have time to consider whether it should be cleaned or not and under what circumstances. Automating the process and cleaning everything that leaves the building allows the team to focus on what they do best—HR."
EMEA HR Program Manager, Trend Micro
"cleanDocs is the best metadata cleaning tool we have ever used. It has the added benefit of not killing other applications. It plugs into everything under the sun, most importantly, in Outlook."
IT Director, Davies Ward Phillips & Vineberg
cleanDocs, compareDocs, contentCrawler, pdfDocs and compareDocs cloud are 100% compatible with Microsoft Office 2016 and Windows 10.
Case StudyKang P.C. uses cleanDocs
Local Support. Global Reach.
We have support teams based all over the world to assist you with any questions or difficulties you may be experiencing. Support is available to our users 24 hours a day, 5 days a week to ensure we can get you back up and running as soon as possible.
You can submit a support ticket online through the Resource Portal, contact us directly via email or phone, or chat with us on social media.Request Support
DocsCorp is a leading provider of productivity software for document management professionals. Our offices and products span the globe with over 500,000 users in 32 countries. Our clients are well known and respected global brands that rely on our software every day.