cleanDocs combines metadata management and recipient checking in a single tool for sending secure emails
cleanDocs is the smart way to scrub metadata and send secure emails. Upon clicking Send, users can check the recipient list for external or blacklisted email domains, Reply All and Forward actions to ensure the right information is being sent to the right person every time and that the user’s actions are as intended. On the same screen users can action a series of time-saving tasks as part of the process: rename and clean attachments of metadata based on a specific company policy, and convert attachments to PDFs or add to a ZIP file for secure distribution.
cleanDocs metadata scrubber removes more than 100 metadata types from Microsoft Word, Excel, PowerPoint, PDF and PDF/A documents in milliseconds. cleanDocs is easy to deploy and configure. The simple user interface keeps the focus on the task rather than the application.
cleanDocs metadata management and secure email features
Securely removes over 100 different types of metadata and checks recipients before send
Over 1,000 businesses in 64 countries rely on cleanDocs to prevent metadata leaks
Desktop and Server modules work in tandem, from PC power users to emails sent from all mobile devices
Key Features
- ✓ Removes more than 100 metadata types
- ✓ Cleans documents at sub-second speeds
- ✓ Cleans Office, PDF and ZIP files
- ✓ Cleans password-protected files
- ✓ Rename attachment, convert to PDF, add to ZIP file
- ✓ Set up enterprise cleaning policies
- ✓ Easy to use Configuration Manager graphical utility
$39.00
Key Features
- ✓ Check recipient list on external domains before sending
- ✓ Confirm Reply All and Forward actions
- ✓ Removes more than 100 metadata types
- ✓ Cleans documents at sub-second speeds
- ✓ Cleans Office, PDF and ZIP files
- ✓ Cleans password-protected files
- ✓ Rename attachment, convert to PDF, add to ZIP file
- ✓ Set up enterprise cleaning policies
- ✓ Integrates with iManage Work and OpenText eDOCS DM
- ✓ Easy to use Configuration Manager graphical utility
$49.00
Key Features
- ✓ Removes more than 100 metadata types
- ✓ Cleans documents at sub-second speeds
- ✓ Emails are synced with your Sent Items folder
- ✓ Integrates with Exchange Server to minimize risks of problematic emails
- ✓ Supports iOS, Android, Blackberry and Windows Phone
- ✓ Ensures both internal and external recipient receive the same copy of the email
- ✓ Easy to use Configuration Manager graphical utility
Send secure emails with cleanDocs
Most data breaches happen when an email is sent to the wrong person or with the wrong file attached. Stop accidental data leaks in their tracks by sending secure emails with cleanDocs.
cleanDocs must-reads
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Accounting
Accounting documents and forms contain confidential and private information that must be secured when sent online or via email. cleanDocs automatically removes any comments, Track Changes, hidden information, or embedded objects such as an Excel spreadsheet to minimize information leakage.
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Finance
Metadata in Financial Services documents can be both embarrassing and damaging when leaked.
cleanDocs ensures embedded objects, hidden cells or text, Track Changes, and other file properties and summary information is removed before the file is sent outside the firm. Metadata that acts as clues to a person’s identity should be kept secure. If it is leaked it becomes a compliance breach, whether it was intentional or not. When it comes to document metadata management, prevention is the best cure.
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Government
Governments around the world hold personal data on their citizens. More and more they need to reassure them that they can safeguard this data, particularly when it is distributed electronically. cleanDocs scrubs away metadata attached to a file before it is sent outside of a government organization, regardless of the type of device used. The rise of communications from mobile devices makes this more important than ever.
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Legal
Lawyers understand perhaps more than any other professionals the dangers of metadata leakage. Lawyers have a duty to protect client information so documents must be cleaned of metadata before they are distributed electronically. cleanDocs removes metadata attached to a file, including authors, Track Changes, and time spent working on it. It also removes embedded objects like spreadsheets, so users don’t send their full billing information out accidentally.
Consider also how comments and Track Changes inadvertently left in a document might prove embarrassing or damage your client’s case. cleanDocs prompts you to resolve them before sending.
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Life Sciences
Document metadata might be information you do not want made public. Certainly, Life Science companies would want to protect themselves from inadvertent leakages given the sensitive information that may be contained in clinical trial documentation.
cleanDocs ensures that documents submitted by Life Science companies do not contain hidden metadata, such as comments and Track Changes. cleanDocs gives them the control they need over their regulatory content.
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Resources and Energy
Collaborating on documents can generate a lot of metadata – commonly comments and Track Changes. Emailing these documents with the metadata still in place could be embarrassing or potentially damaging to an engineering, gas, oil or utility company. It could be information it doesn’t want competitors or the general public to know.
Windows Compatible
cleanDocs, compareDocs, contentCrawler, pdfDocs and compareDocs cloud are 100% compatible with Microsoft Office 2016 and Windows 10.
cleanDocs.datasheet.pdf
The cleanDocs price point and ability to deploy on a smaller scale meant I could afford the same level of technology as the big firms, and offer the same level of service. I could protect their data and meet industry standards."
John C Kang
Sole Shareholder, Kang P.C.
"In a fast-paced environment, we don’t have time to consider whether it should be cleaned or not and under what circumstances. Automating the process and cleaning everything that leaves the building allows the team to focus on what they do best—HR."
Aideen Shannon
EMEA HR Program Manager, Trend Micro
"cleanDocs is the best metadata cleaning tool we have ever used. It has the added benefit of not killing other applications. It plugs into everything under the sun, most importantly, in Outlook."
Ivo Nikolov
IT Director, Davies Ward Phillips & Vineberg